Enhancing Productivity Through Process Automation
Have you considered business process automation? If not, now is the time to get started.
Why? Because survival in business is a lot like survival in nature: it's not just about strength. You also need flexibility and the willingness to adapt. In nature, adapting means thriving in changing environments. In business, adapting means taking advantage of the technology at your fingertips.
That's where business process automation comes in. Your clients have grown to expect their businesses to keep up with the latest technology. Clients have evolving needs. Your business itself has evolving needs. Automation is one form of technology that can help you meet all of those needs.
Furthermore, automation comes with a lot of benefits for your business. For example, your key stakeholders can find areas of improvement. Your employees can increase their productivity without increasing their hours or effort. In other words, your company can work smarter, not harder. Some aspects of the work can become invisible and seamless, too. While your automation takes care of the most thankless work, the human side of the company can focus on creativity and growth.
So, how can you get started with business process automation? Here's a step-by-step process that can help.
Assess Existing Business Processes
First, it’s important to take a good hard look at the processes that happen every day in your company. Keep in mind that this examination can be easier said than done. Your business probably executes so many processes every day that those processes can become a blind spot. Still, once you take a good look at your business processes, you'll gain valuable insights and see where you have room for business process automation.
For example, you might look at the equipment in the office and determine if it would be usable in an automated process. Consider what kind of storage solution makes the most sense. Make a list of the most important aspects of your company, and then consider how automation might improve each one.
During this analysis, ask yourself how automation might help or hurt certain business goals. For example, how could automation hurt or improve the employee or customer experience?
After you dig into your existing processes, some of your insights may take you by surprise. You may end up with lots of exciting ideas for improvement. In any case, this step is crucial, and once you finish it, you'll be ready to move on to the next one.
Select Focus Areas For Business Process Automation
Now that you have your list of business areas, you can select some areas to automate first. There's really no right or wrong answer here, and you likely have plenty of options by this point. For example, a lot of businesses start their process automation journey with digital forms. By going digital, they streamline a lot of communication.
You may have a lot of ideas by this point, and you may not know where to start. Which processes should you automate first?
You can consider a few factors here. First of all, which processes will be the easiest to switch over to an automated system? Which will cause the least hassle during the conversion process? Digital forms can be a simple switch. What other processes can you automate quickly and painlessly?
Which processes would save you the most time if you converted them to process automation? What are the processes that take the most of your time during the week? These processes can also make great candidates for automation.
Other potential candidates include the processes that will have the most impact on business growth. If you put in a little extra effort up front, you can automate things that will help your business thrive.
You might also consider automations that will make your employees' workdays easier. If you eliminate the drudge work, your employees can experience more job satisfaction, which leads to more productive work and lower turnover rates.
Often, these categories overlap. A process that's easy to automate may also help your business grow and save time for your employees. If you're still not sure where to start, start with a process that checks off the most boxes.
In any case, you don't have to change your entire system all at once. You can start slow with your process automation. Start with one or two areas of automation, and then see where you can go from there.
Analyze Results and Adapt
Third, it's important to analyze your results and make adjustments as necessary. Think of this step as a performance review for your business process automation.
Automation won't fix everything at once, but it can certainly create major improvements. Take some time to think about those improvements. Compare your pre-automation and post-automation experiences. Can you bring these improvements into other areas of your business? What worked well for you when you switched to automation? What would you change for next time?
When analyzing how automation has changed your business, consider asking a variety of people for their feedback. Employees and clients may see very different impacts as a result of automation processes, but all of those experiences matter. If a service provider is not working out, consider finding a new partner to take your company to the next goal.
Find the Right Partner to Drive Business Process Automation
When you’re ready to automate your work processes, find the right partner to lead that change. Not all business process automation systems are equal. Look for an automation platform that aligns with your goals. Likewise, make sure that your platform offers scalability, cost-effectiveness, and excellent client support.
Are you thinking about adding a business automation platform to your work? Vasion offers all of the qualities above and much more. When you contact Vasion, you are trusting experts in workflow and efficiency to give you the tools you need to meet your unique business needs. We focus on the hard stuff so you can focus on getting work done quickly and easily every single time. Schedule your demo now to see the platform in action.