May 16, 2019

Increase Employee Satisfaction With a Digital Document Management System

Posted by: Bruce Maylon

Every employer wants a staff that is content and committed in the workplace. However, not every organization is sure of how best to facilitate job satisfaction and engagement in the company. While there is no magic bullet for ensuring that your team members value their position in your organization, there are ways to ensure that good employees stick around. Using a digital document management system empowers your employees with simple tools and rewarding productivity. Here are three ways this positive feedback increases employee workplace satisfaction and loyalty.

Workplace Mobility

One huge advantage of a digital document management system is workplace mobility. Employees can work at any time and from anywhere with a wifi signal and an appropriate device. However, this doesn’t simply benefit the company. It’s a perk for your workforce as well. If life circumstances prevent a traditional work situation, your employees have the ability to be flexible and stay connected from any location. Instead of work travel or family needs putting your employees behind at the office, they stay well-connected and experience stress-free time away. In fact, research shows that employees are both more content and more efficient when they have the ability to work away, from home.

Fewer Interruptions

When every request, report, and proposal requires your employees to stop other work and shuffle papers, frustration levels stay high. A digital document management system integrates your many data systems and keeps your workflow natural and efficient. Your employees no longer need to disconnect from tasks in order to deal with urgent requests. Instead, with integrated notifications, e-signature capabilities, and automated workflow, team members can easily queue tasks in order and avoid the frustrations of frequent interruption. Additionally, dealing with all tasks electronically drastically cuts down on paper waste and cycle times.

Project Automation

There are few greater frustrations in the workplace than being let down by a coworker dropping the ball. While few team members will intentionally renege on their work obligations, it is not unusual in analog or disconnected offices for tasks to be missed or neglected. A digital document management system overcomes these challenges through project automation. By automatically notifying team members of due dates, project changes, and completed tasks, your document system keeps everyone connected and moving forward. Employees are naturally more satisfied with a workplace where they feel included and part of a successful team.

To create a powerhouse team, your first step is finding excellent employees. But the team building doesn’t stop there. The tools and systems you provide your team determine how integrated, engaged, and satisfied your employees are with your organization. Choosing a digital document management system brings your company many benefits, including increasing your employees’ commitment and satisfaction. Interested to learn more? Contact MaxxVault today for more information.




Bruce Malyon

912 West 1600 South
St. George, Utah 84770
+1 435.652.1288
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