June 13, 2019

Document Management Solutions for Small Businesses

Posted by: Bruce Maylon

Small businesses don’t possess the quantity of resources you may find in larger organizations. However, that doesn’t mean small business tools must lack quality. One clear way to make your small business stand out from the crowd is to provide excellent, efficient, and thoughtful customer service. Thankfully, these are exactly the types of advantages that document management solutions offer your organization. Here are four document management tools that will take your small business to the top.

Information Capture

Data entry is time-consuming, exhausting, and often results in significant transcription errors. As you collect data from clients, investors, or interested parties, skip the manual labor and opt for instant information capture. Instead, opt for a combination of scanning solutions, software that captures the documents in your system, and e-forms. Not only does this offer you document management solutions for your data input woes, but it also ensures that new contacts are immediately available in your wider system. In turn, this prevents delay in utilizing the connections and networks you form.

Automatic Indexing

In a small business, time is extremely precious. The last thing you want to do is search endlessly through files, both paper and electronic, looking for the one you need. With document management solutions, your searching is over. When you receive a file, your document management system automatically indexes it according to your unique parameters within the program. This allows you to search for and retrieve files as needed, turning your hours of searching into seconds.

Maximum Security

Just because your organization is small does not mean that your files shouldn’t be protected. Thanks to the scalability of document management solutions, your data receives the same high-quality document-level encryption and protection that it would in any Fortune 500 company. Additionally, you only pay for the users and access you need, making this top-of-the-line security affordable on a small business budget.

Collaborative Workflow Solutions

Small businesses frequently run with minimal staff, meaning that many team members have responsibilities in different areas or locations at the same time. To keep your team on the same page, even when they aren’t in the same place, document management solutions include collaborative workflow software. By running all company projects and goals through a workflow platform, your team stays accountable and communicative with one another. No more wondering about the next step. Instead, rely on effective and timely notifications to keep all your work on track.

Small businesses often have the advantages of being agile and connected to a local community. Add to these distinct characteristics the document management solutions above, and your small business becomes unstoppable. Interested to learn more? Contact MaxxVault today for more information.




Bruce Malyon

912 West 1600 South
St. George, Utah 84770
+1 435.652.1288
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